(E-cigarettes, Nicotine Pouches, Refill Containers, E-cigarette PODs, Devices Without E-Liquid)

Step-by-Step Guide for Manufacturers and Importers

To comply with the Tobacco Products Directive (2014/40/EU), all manufacturers and importers must notify their products via the EU Common Entry Gate (EU-CEG) before placing them on the EU market.

This includes:

• E-cigarettes (with or without liquid)

• Refill containers (including PODs)

• Nicotine pouches

• Other tobacco or nicotine substitute products

❗ You must notify your product at least 6 months before its planned market launch.

🔐 Registering a Submitter ID

Before you can submit anything, you need to obtain a Submitter ID — a unique 5-digit number used to identify your company in the EU-CEG system.

🔽 Step-by-Step Registration

1. Create an EU Login Account:
   https://ecas.ec.europa.eu/cas/login

2. Download the Submitter ID Form (PDF):
   Submitter ID Form (Official Download)
   (Open in Adobe Acrobat Reader to complete the form properly.)

3. Fill in the form and attach required documents, such as:

   • Company registration certificate

   • Utility bill or tax number (as proof of operation)

4. Send the completed form to:
   SANTE-SUBID-EUCEG@ec.europa.eu

📌 Processing may take several days. Once approved, you will receive your Submitter ID. Later, a Party ID will be issued — required for submitting XML data.

📂 What Product Information Must Be Submitted?

Each product submission must include:

• ✅ Product design and classification

• ✅ Product name, brand, and target market country

• ✅ Ingredient list with toxicological data

• ✅ Emission test results (if applicable)

• ✅ Conformity assessment (if applicable)

• ✅ Description of production process

• ✅ Packaging images & instruction leaflet (required in some Member States)

💻 How to Submit Your Product

Option A: Manual Process (EU XML Creator Tool)

1. Download XML Creator Tool: EU XML Creator (CIRCABC Library)

2. Fill in:

   • Product title, CLP classification

   • Substance & ingredient data

   • Emission values and toxicology details

3. Use built-in validation tool

4. Export your XML file

5. Log in to the eTrustEx platform:
   https://euceg.ec.europa.eu/etrustex/inbox.do

6. Upload your XML file and submit

7. If successful, the 6-month waiting period will begin — your product is now officially under EU-CEG review.

Option B: Use TPD PRO Platform (Recommended)

Avoid time-consuming manual steps. TPD PRO is an advanced EU-CEG submission platform that automates the entire process:

✅ Smart forms instead of XML complexity
✅ Built-in toxicological templates
✅ Automatic formatting & validation
✅ Ready-to-export XML in seconds
✅ Multiple language support
✅ Package preview uploads
✅ Historical logs for audits and re-submissions

TPD PRO is faster, easier, and fully aligned with EU-CEG requirements — trusted by professionals for accuracy and speed.